Related topics
×
Sign in with Microsoft
Sign in or create an account.
Hello,
Select a different account.
You have multiple accounts
Choose the account you want to sign in with.

If you are the organizer of a live event, you can schedule it in Teams the same way you schedule a regular Teams meeting. This process will add the live event to your and your event group's calendars. After that, you'll need to invite the attendees.      

  1. In Teams, select Calendar Meetings button from the panel on the left.

  2. Select the arrow next to +New meeting and choose Live event.

    new meeting - live event button

  3. Add the meeting title, date and time information, and other details.

    New live event details screen

  4. In the Invite people to your event group box, add the names of your event group—the people who'll be presenting and producing the event. The event group can consist of anyone inside or outside your org. Just don't invite attendees at this point—you'll get a link to share with them later.

  5. Select Next.

  6. Under Live event permissions, choose who can attend your live event:

    New live event permissions screen

    Permission type

    Description

    People and groups

    The event can only be watched by individual people, Microsoft 365 security groups, or Microsoft 365 Unified Groups you name. You can specify up to 150 individual email addresses, security groups, or unified groups. Distribution lists are currently not supported.  

    Org-wide

    Everyone in your org can watch the live event, including guests.

    Public

    Anyone can join – both people in your org and those outside of it.   

  7. Make selections under How will you produce your live event?

    live event scheduling options

    • If you're producing in Teams:

      Setting

      Description

      Recording available to producers and presenters

      A recording is available to producers for download for 180 days after the event is over.

      Recording available to attendees

      Attendees can watch the event on demand using DVR options for 180 days.

      Captions

      Captions are available to event participants.

      Attendee engagement report

      Download a report that tracks attendee participation.

      Q&A

      Attendees can interact with producers and presenters in a moderated Q&A.

    • If you're using a Teams encoder:

      Setting

      Description

      Recording available to producers and presenters

      Available and will be stored in the organizer’s OneDrive. It will be managed by the organization’s OneDrive storage retention policy.

      Recording available to attendees

      Available to attendees in Teams.

      Captions (encoder captions or post-event AI captions)

      Captions are supported if you’re using an encoder that supports CAE 608 captions.

      Spoken language (for post-event captions)

      English and Spanish are only spoken languages currently supported for post-event captions

      Attendee engagement report

      Download a report that tracks attendee participation.

      Q&A

      Attendees can interact with producers and presenters in a moderated Q&A.

    • If you're using a Stream encoder:

      Setting

      Description

      Recording available to attendees

      This is automatically checked and can't be unchecked. Attendees can watch the event on demand using DVR options until the event recording is explicitly deleted by the owner in Microsoft Stream.

      Captions

      Captions are available to participants after the event, in English and Spanish.

      Q&A

      Attendees can interact with producers and presenters in a moderated Q&A.

      Learn more about producing live events with encoders: Produce an external encoder live event

      Note: Microsoft Stream powers live events produced outside of Teams, so an organizer needs a valid Stream license to produce an event that way.

  8. Select Schedule to add the event to you and your event group's calendars.

    Note: To change or update details of the live event, open the invite from your Teams Calendar, not from Outlook.

Important: This process doesn't invite attendees to your live event! To learn about best practices for inviting attendees and announcing your live event, see Invite attendees to a Teams live event.

Want to know more?

Teams live event overview

Produce a live event

Produce an external encoder live event

Present in a live event

Live event organizer checklist

Invite attendees

Need more help?

Want more options?

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Was this information helpful?

What affected your experience?
By pressing submit, your feedback will be used to improve Microsoft products and services. Your IT admin will be able to collect this data. Privacy Statement.

Thank you for your feedback!

×